Blogs

How to control public shared content in Alfresco

Last day, I was asked for a client about how to control "public" shared content in Alfresco Share in a simple way. These are some of the ideas of the support conversation:
 
[me] First, just write in the Alfresco Share search box, the next querys. You should see your shared content. 
 
ASPECT:"qshare:shared" 
ASPECT:"qshare:shared" AND @cm:creator:"ccl001"
ASPECT:"qshare:shared" AND @qshare:sharedBy:"ccl001"
ASPECT:"qshare:shared" AND @cm:modified:["2014-12-31" TO NOW]
ASPECT:"qshare:shared" AND @cm:modified:[MIN TO "2013-12-31"]
 
[client] OMG! There exists a lot of public documents... What can we do for managing this ? Querys are right but many final users do not understand complex queries, and they are not familiar with aspects.
 
[me] Right, we can implement a document filter query in sites and/or in My documents dashlet, for final users.
 
[client] We are not sure about document library filters... because filters will appear in all sites, for all users. What about for Alfresco Admins ? May we get a list of public nodes ? How can we unshare these public urls ? 
 
[me] Just removing qhare:shared aspect. For alfresco admins, we can run a simple script in Javascript API for getting a brief report in CSV, via Alfresco Javascript Console. This should be valid also for users that create rules on their sites, executing the JS code. This is only valid for 1000 items, although you can run it several times (which is not always possible). 
 
var nodes = search.luceneSearch('ASPECT:"qshare:shared"');
var count = 0;
for each(var node in nodes) {
        count = count + 1;
        logger.log(count + ": "+node.displayPath+"/"+node.name);           
        // Uncomment these two lines for unsharing
        //logger.log("  Cleaning the aspect..");    
        //node.removeAspect("qshare:shared");
        //node.save();
        //logger.log("  Done");                        
}
 
[client] Mmm... I don't see the full picture, yet.
 
[me] Ok, we can filter query by modified date too. You can assume that content is shared before being modified and then to unpublish them if the content was modified many time ago.
 
var nodes = search.luceneSearch('ASPECT:"qshare:shared" AND @cm\\:modified:["2014-12-31" TO NOW]'); 
 
[client] This is a little tricky... but I'm not sure about it.
 
[me] Ok, you can use cm:effectivity aspect in Alfresco content, and use cm:to property for controlling the end lifecycle on your public nodes and urls. So, add aspect Effectivity, to the node to be shared, and then edit effectivity properties.
 
[client] I don't see it, this implies more work for final users.
 
[me] Well, you may also use content rules, for setting cm:to by a default relative date, if the content is shared.
 
[client] Better. Something more ?
 
[me] Then, we can write another script that checks the expiration date cm:to (i.e. today), and then remove the aspect or aspects.
 
var today  = new Date();
var month = today.getMonth() + 1; //months from 1-12
var day     = today.getDate();
var year    = today.getFullYear();
var mydate = year+"-"+month+"-"+day;
var nodes = search.luceneSearch('ASPECT:"qshare:shared" AND @cm\\:to:"'+mydate+'"');
var count = 0;
for each(var node in nodes) {
  count = count + 1;
  logger.log(count + ": "+node.displayPath+"/"+node.name);
  logger.log(" This public url is expired --> "+node.properties["cm:to"]);
  logger.log(" Cleaning the aspect..");
  node.removeAspect("qshare:shared");
  //node.removeAspect("cm:effectivity");
  node.save();
  logger.log("Done");
}
 
[client] It sounds even better.
 
[me] And finally, we can do a daily quartz executing the javascript code, to unshare the public urls.
 
 
[client] Ok, let's do it. 
 
P.S: Tested in Alfresco 4.2.4 EE (although it may work in other versions).

Más entradas de blog

How to deactivate metadata extraction in Alfresco

This a simple tip for deactivating metadata extractors in Alfresco 4 and 5 (from Alfresco...

Simulando errores de red o mejorando la calidad de nuestro software

Una de las cosas que no se suelen probar en los proyectos de desarrollo de software es cómo...

Añadir comentarios